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Retail accounting software that catches the errors. Before your books ever see them.
Stock deliveries, supplier invoices and staff spend arrive all week, from every store you run. Dext turns them into structured data at over 99% accuracy and checks it on the way in, so the figures are right before anyone has to trust them.
Retail bookkeeping that keeps pace with trading, not with month-end
No credit card required.
The stockroom fills up. The paperwork doesn’t.
A shop generates documents faster than almost anything else. Delivery notes come in with the goods, supplier invoices come in by email, and someone buys something for the shop floor halfway through a shift. Left alone, it all turns into a pile that has to be unpicked later, and the mistakes inside it only surface once they are in the ledger.
Dext is the intelligent bookkeeping platform that sits between the shop and your accounts. Documents are captured as they appear, the details are read and checked, and structured data goes through to the accounting software you already use.
With Dext, your retail bookkeeping looks like this:
Documents arrive however the shop works — photographed on the floor, emailed by the supplier, uploaded from the office
Supplier invoices are read down to the line, so a wrong price or a short delivery is a query you raise, not a correction you make later
Coding stays consistent across every store, team and cost type, whoever submits the document
Clean, categorised data reaches your accounting software while the month is still running
Leases, insurance and supplier agreements live in Vault, our intelligent document storage, tagged and searchable
Your accountant sees the same records you do, in the software they already work in
More stores, more suppliers, more documents. The same amount of admin.
Growth in retail usually means the bookkeeping grows with it: another supplier account, another till, another set of staff claims. Dext keeps one workflow underneath all of it, so opening a second shop adds turnover rather than paperwork.
Every line on the goods-in invoice, read and checked
What a supplier billed you and what actually came off the lorry should match. Dext reads the invoice line by line and puts the detail in front of you, so a query gets raised while the delivery is still fresh rather than found in a margin three months later.
A delivery lands mid-shift. Its invoice is dealt with by closing
Nobody has to carry it to the office or remember it later. The document goes in from the shop floor and comes out the other side as a finished record, categorised and ready for your accounting software.
Bulbs, bin bags and a taxi to the other branch
Small store spend is what usually goes missing. Retail expense management in Dext records where it happens, routes it for approval and gets it reimbursed, so the little costs end up in the books with everything else.
Twelve branches spending separately. One place to see it
Each store keeps its own records, and you look across all of them without exporting anything. A quiet branch and a busy one are finally comparable, because both were coded the same way.
Tills, stockrooms and suppliers. One workflow underneath
Whatever the shop produces — a till receipt, a pallet's paperwork, a claim from a manager on a late shift — it goes through the same process and comes out as data your accountant can use.
One platform, from the shop floor to the ledger.
Emailed by the supplier, photographed on the floor. Same destination
Store managers and staff submit by mobile, email, WhatsApp or desktop, whichever is nearest at the time. Dext takes it from wherever it arrives.
Supplier invoices read line by line. Down to the case price
Every line, quantity and total is pulled out and structured at over 99% accuracy, so what reaches your ledger is what the supplier actually charged you.
Claims come off the shop floor. You approve them without switching tools
Submission, approval and reimbursement all sit in Dext, so your team is paid back on the next run instead of chasing a manager between shifts.
Leases, insurance and supplier agreements. Found in a search
Vault is intelligent document storage: it tags what you put in, summarises it and spots renewal dates while there is still time to negotiate.
It posts to the accounting software you already use. Nothing to migrate
Xero, QuickBooks, Sage and 36+ others. Your ledger stays where it is; Dext simply stops sending it work to correct.
Every branch on one login. Records that never mix
Owners and finance teams move between stores in a click, while each location's costs stay cleanly its own.
Add a store. Don’t add a process
The first shop teaches you how much paperwork a shop makes. The second one doubles it. Dext keeps the bookkeeping for your retail business identical whether there is one till or twenty, so the process you set up now is the one that still works later.
It fits whether you run:
a single shop
several store locations
a shop with an online side
a group of branches or franchises
Supplier invoices, till receipts, staff claims and the documents behind them all go through the same retail bookkeeping workflow.
The sales are already recorded. Dext goes and gets them
Your till, your stock system and any online channel you sell through are all recording as you trade. Dext connects to them and brings the transactions in, so the day’s takings reach your accounts in the same shape as everything else.
Learn how businesses just like yours
save time and hassle with Dext
Bright Shift and Dext:
"I would much prefer to not have a stack of receipts and invoices..Dext just makes life so much easier."
Toby, Founder
Pick the volume your shop actually generates. Move it before the busy quarter
Every plan covers the essentials, with headroom for the weeks when the deliveries do not stop.
$25.21
Per Month$302.50
billed annually250
Documents
5
Users
Free credits included
Looking to set up more than 5 business entities on Dext?
bespoke pricing options →
Business documents processed annually
Businesses supported globally
Accounting and bookkeeping firms
Join the businesses and practices already on Dext
We're proud to have helped thousands of accounting & bookkeeping firms and businesses better manage their processes, saving millions of hours of manual work.
Try Dext yourself with our 14-day free trial
Over 700,000 businesses and 12,000 accounting and bookkeeping firms worldwide use Dext to make more time for what matters.
Retail accounting software, questioned
It handles the paperwork a shop generates: supplier invoices, delivery paperwork, till receipts and staff claims. Documents are captured as they arrive, the details are read and checked, and structured data is published to the accounting software you already use. Retail bookkeeping becomes something you review rather than something you rebuild.
Dext collects documents from the shop floor, the stockroom and your suppliers’ inboxes, turns them into structured data at over 99% accuracy and sends it on to your accounting software. The useful part is where the checking happens: mistakes are caught on the way in, rather than found at month-end once they are already in the ledger.
Yes. A photograph from wherever they are is enough. The details are read, the claim is created and it reaches the books without anyone carrying a receipt back to the office.
Yes, down to the individual lines. Invoices arrive by email or upload and Dext reads them, so case prices and quantities are there to check rather than to take on trust. In the UK, with other regions to follow, you can also approve and pay the supplier without switching tools.
Yes. Claims, approvals and reimbursements sit in one place, so what a store manager spends mid-shift is recorded, approved and reconciled in the same workflow as your supplier invoices.
Yes. Every location keeps its own set of records while you see all of them from a single login, so comparing a quiet branch with a busy one takes no exporting and no reconciling of two different ways of coding the same cost.
Month-end gets shorter because less of it is saved up. Capture, extraction and publishing are automated as documents arrive across the month, so closing the period is a check rather than a backlog.
Yes. Dext syncs directly with Xero, QuickBooks, Sage and more sending clean, categorised data ready for reconciliation.
More reasons to love Dext
Discover additional benefits and features that make Dext the preferred choice for modern finance teams.