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Expense approval software that does the chasing. You just decide.
Every employee claim and supplier invoice arrives categorised and routed to whoever signs it off. Approve it, or send it back with a comment, from a desk or a departure lounge — and the decision reaches your books without a paper trail or an email chain behind it.
Approval that keeps pace with the spending. Without switching tools.
Dext follows every claim and invoice from submission to sign-off, so what the business is spending is visible while it is being spent, rather than at month-end.
Approval built for your team. Set once, applied afterwards.
Route by submitter, supplier, amount or entity, and each document goes to the right person automatically.
Stronger cost control
Claims and invoices wait for a decision rather than slipping through, so spend is authorised on the way in.
Status visible while it matters
A live view of where every document sits, and a record of who decided what, kept as you go.
Sign-off from where you are
Check the document, the amount and the claimant in the Dext mobile bookkeeping app, then approve or return it without waiting to get back to a desk. Phone is enough.
The expense approval workflow, start to finish. In one short tour.
Watch a claim get submitted, routed, decided and posted to the ledger, without anyone leaving Dext.
Growing team, growing spend.
One approval process.
From a handful of claims a month to hundreds across several entities, the expense approval process stays the same: submitted, routed, decided, posted. The steps are automated; the decisions stay yours.
The right approver on every document. Picked by rule
Business costs and employee expenses are checked by the people accountable for them, and the record of who approved what stays attached to the document.
No admin. Just efficient decisions.
Reminders go out on their own for anything still waiting, so sign-off takes hours rather than a fortnight of nudging.
Two sets of eyes on the spending. By design.
Multi-step approval chains mean nobody signs off their own costs, and anything unusual gets questioned before it is paid rather than found afterwards.
Business documents processed annually
Businesses supported globally
Accounting and bookkeeping firms
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We're proud to have helped thousands of accounting & bookkeeping firms and businesses better manage their processes, saving millions of hours of manual work.
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Bright Shift and Dext:
"I would much prefer to not have a stack of receipts and invoices..Dext just makes life so much easier."
Toby, Founder
A question about your workflow? You get a straight answer.
customer satisfaction rating (NPS)
48 hours
median time to first response
+ 250 tutorials
available on our Help Centre
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Over 700,000 businesses and 12,000 accounting and bookkeeping firms worldwide use Dext to make more time for what matters.
Approvals FAQ
You build the workflow once: who reviews what, and in what order. After that, a submitted document is sent to the right approver, who can approve it or send it back with a comment — without switching tools.
Yes! You can assign different approvers based on things like who is submitting, the supplier or amount. It’s flexible, so you can tailor workflows to match how your business operates.
Yes. Chains can be as long as the decision needs — Manager, then Finance, then Director — so high-value or sensitive costs are checked at each level before anything is paid.
Yes. Approvers get an email and an in-app notification when a document needs a decision, so a claim doesn't sit unseen. You can group those notifications or change how often they arrive.
Yes! You’ll have real-time visibility into what’s approved, pending, or rejected—plus a complete audit trail for every document.
Rejected items can be returned with comments, so users know what to fix. Once corrected, they can be resubmitted for approval.
It’s available to businesses and accounting partners using Dext. Admin users can configure workflows and assign approvers.
No, Approvals is included as part of all Dext subscriptions.
Yes. Review and approve documents in the Dext bookkeeping mobile app, which is where most sign-offs happen when the approver is between meetings.