Streamline invoice and expense approvals
Approving business costs and employee expenses doesn’t have to be complicated. With Approvals in Dext , you can review, approve, or reject invoices or expense claims in just a few clicks—no more paper trails or endless email chains.
2023 Winner - ‘ Best Accounting Cloud-Based Software Company’
2024 UK Winner - Xero small business app of the year
2024 US Winner - Xero small business app of the year
Why use Dext Approvals
Dext's Approvals lets you accurately track expenses for a better cost control.
Greater flexibility
Set up approval rules that match how your team works.
Stronger cost control
Ensure all expense claims are reviewed and authorised properly.
Real-time tracking
Stay up to date on the status of every invoice and Reduce the risk of errors or missed approvals.
See how expense approvals work
Learn how Dext's Approvals feature works and helps you to save time with paperwork. Watch the product tour.
Stay in control of business costs
Whether you're a small business or a growing finance team, Approvals in Dext gives you the control you need — without the admin headache.
Enhance internal control
Add an extra layer of control by ensuring that business costs and employee expenses are verified and authorised by the right people.
Boost efficiency
Approve digitally and quickly (no more printing and filling in forms and attaching receipts), no matter where you are in the world. Get reminders for expenses that need approval to speed up the process.
Minimise risk of fraud and errors
Setting up a controlled approval process minimises risks by ensuring no single person has full control.
Join thousands of businesses who use on Dext for expense approvals
Businesses globally
Accounting and bookkeeping firms
Business documents processed annually
CUSTOMER TESTIMONIAL
“I don’t even check if it scanned because I trust that Dext does it, one hundred percent, on point, every single time.”
Toby Stewart — BrightShift
DEXT BY NUMBERS
99%
Market-leading accuracy means you can trust your data.
Our support service is at your disposal
Our support service answers your technical questions by chat or email and offers you valuable advice to support your digital transition.
customer satisfaction rating (NPS)
48 hours
median time to first response
+ 250 tutorials
available on our Help Centre
Try Dext yourself with our 14-day free trial
Discover why over 700,000 customers worldwide use Dext to make more time for business and what they do best.
Approvals FAQ
You can set up custom workflows where specific team members are notified to review and approve items. Once submitted, approvers get alerts and can approve or reject.
Yes! You can assign different approvers based on things like who is submitting, the supplier or amount. It’s flexible, so you can tailor workflows to match how your business operates.
Absolutely. You can build multi-level approval chains—for example, Manager → Finance → Director—ensuring full control over high-value or sensitive expenses.
Yes, approvers receive email alerts and in-app notifications when a document needs their review, so nothing gets missed. You can also customise settings to group notifications together or the frequency in which you get them.
Yes! You’ll have real-time visibility into what’s approved, pending, or rejected—plus a complete audit trail for every document.
Rejected items can be returned with comments, so users know what to fix. Once corrected, they can be resubmitted for approval.
It’s available to businesses and accounting partners using Dext. Admin users can configure workflows and assign approvers.
No, Approvals is included as part of all Dext subscriptions.
Yes, you can review and approve documents via the Dext bookkeeping mobile app—perfect for on-the-go decisions.