Payments in Dext: From Invoice to Reconciled, Automatically
Key Takeaways
Payments made inside Dext mark invoices as paid automatically. Because Dext already syncs with Xero and QuickBooks Online, the invoices in a payment run are marked as paid the moment the payment is submitted.
Xero users get bank feed transactions the next day. They arrive ready to reconcile against the statement, with no separate export and no re-keying.
QuickBooks Online users can export and import in a few clicks. Transactions go from Dext into QuickBooks Online ready to reconcile, without manual matching.
Batching supplier invoices into one payment run saves time at busy points in the month. Every invoice in the run still reconciles individually and accurately.
Fewer handoffs between capture and reconciliation means fewer errors. Keeping payments on the same platform as your bookkeeping reduces the chance of missing or double-entered data.
Reconciliation is where a lot of otherwise-tidy bookkeeping falls apart. An invoice gets approved, a payment gets made somewhere else, and then someone has to go back and match the two up manually, hoping nothing's been missed or double-entered.
Payments in Dext is built to close that loop automatically. Because payments are made from inside Dext, and Dext already syncs with Xero and Quickbooks Online, the invoices tied to a payment run are marked as paid the moment the payment is submitted. With Xero, Bank feed transactions appear the next day, ready to reconcile against the statement, with no separate export and no re-keying of figures that already exist elsewhere in your system. With Quickbook online, you can export transactions easily from Dext and import to Quickbooks online in just a few clicks, ready to reconcile.
Batching makes this even more useful at busy points in the month. If you're settling several invoices to the same supplier, you can group them into a single payment run rather than processing each one separately, and every invoice in that run still reconciles individually and accurately.
"I can approve a whole payment run in one go instead of 20 separate supplier payments. It's a huge time saver, especially at month-end." — Joe Bourne, CFO, C-Quence
The fewer places your data has to travel between capture and reconciliation, the fewer chances there are for something to go missing. That's really the whole case for bringing payments into the same platform as your bookkeeping, rather than a separate banking tool that only talks to your ledger after the fact.
FAQs
Payments are made from inside Dext, which already syncs with Xero and QuickBooks Online. Invoices in a payment run are marked as paid as soon as the payment is submitted, so there is no need to match payments to invoices by hand.
With Xero, bank feed transactions appear the next day, ready to reconcile against your bank statement. You don’t need to export anything or re-key figures.
Export the transactions from Dext and import them into QuickBooks Online in a few clicks. They are then ready to reconcile.
Yes. You can group several invoices to the same supplier into a single payment run instead of processing each one separately. Each invoice in the run still reconciles individually and accurately.
